Session Information:
Session 1 (2/11) - Head Start Landscape and Structure: Understanding Your Foundation. This opening session provides a comprehensive
overview of the Head Start ecosystem, ensuring you understand the fundamental structure within which your program operates. We'll explore the intricacies of grant funding mechanisms, examining how federal dollars flow to your organization and the accountability measures attached to these funds. You'll gain clarity on program design options and requirements, understanding how to structure services that meet both regulatory requirements and community needs. We'll demystify the legal structures
that govern Head Start programs and introduce you to the Head Start Enterprise System (HSES), your critical tool for reporting and compliance.
Session 2 (2/12) - Fiscal Requirements: Financial stewardship is one of your most critical responsibilities as a Head Start leader. This session focuses on the fiscal requirements that govern how you manage federal funds, ensuring compliance while maximizing impact for the children and families you serve. We will cover:
Current Regulations
Review existing fiscal compliance requirements and accountability standards that guide daily operations
October 1, 2025 Changes
Understand regulatory changes and prepare your organization for seamless implementation
Grants Policy Statement
Explore the policy framework that shapes Head Start fiscal management decisions. We'll break down complex regulations into practical, actionable guidance. You'll be exposed to the Grants Policy Statement, understand the implications of the key regulation changes effective October 1, 2025, and develop strategies for maintaining fiscal health while advancing your program's mission. This session empowers you to make informed financial decisions with confidence.
Session 3 (2/25) - Management Systems and Leadership: Effective leadership in Head Start requires understanding the interconnected systems that drive program quality. This session introduces you to comprehensive frameworks for managing your organization's complex operations.
Building Your Leadership Foundation
The Management Systems Wheel provides a holistic view of the eight integrated systems that must work together seamlessly: Fiscal Management, Facilities and Learning Environments, Eligibility/Recruitment/Selection/Enrollment/Attendance, Child Screening and Assessment, Communication, Professional Development, Ongoing Monitoring and Continuous Improvement, and Community and Self-Assessment. We'll explore the Leadership and Governance Toolkit, giving you practical resources for strengthening governance structures, clarifying roles and responsibilities, and building effective partnerships between management, board members, and policy council.
Session 4 (2/26) - Monitoring, Data and Storytelling: The final session focuses on how to use data systems and monitoring protocols not as powerful tools for demonstrating your program's impact and driving continuous improvement. We will cover the updated monitoring review protocols and what reviewers will examine during site visits. Next, we’ll learn how to leverage data systems, such as the tools that track enrollment, outcomes and program performance metrics. We’ll use that data to demonstrate progress and identify areas of improvement. Finally, we’ll transform that data into compelling narratives that resonate with stakeholders and funders. You'll leave this session with practical strategies for preparing for monitoring reviews, using data dashboards effectively, and communicating your program's value to diverse audiences including parents, community partners, and funding agencies.